how to use the quick analysis button to sum the range

AutoSum also works with a multiple range of columns (or rows).įigure B Figure B Use AutoSum to get quick summary values. In addition, you can enter other aggregate functions, such as Average(), Count(), Maximum(), Minimum(), and so on. Excel will enter a SUM() function that references the data above or to the left, as shown in Figure B. Select a cell to the right or below a range of values and click AutoSum. 3: AutoSumĪutoSum is one of the quickest ways to summarize data. You can’t actually use the results in further calculations or summaries.įigure A Figure A The Status bar displays summary values for the selected subset. This is a one-time deal - something you might rely on in a meeting. Figure A shows the summarized values for November 12 in the Status bar.

Sometimes, all you need is a little selection power after sorting the data, select a subset. It’ll mean the difference between valid data and a mess. In lieu of automation, be sure users are well trained and aware of this detail. When creating workbook applications for others, automate any required sort process if possible. If users don’t know that, the resulting analysis will be incorrect. More important, many summarizing tasks require sorted data. The easiest way to summarize data is to start with a simple sort if all you need is a quick glance at ordered data. LEARN MORE: Office 365 Consumer pricing and features 1: Sort Note: You can download a demo spreadsheet that illustrates these examples. These summarizing tips will help you put Excel‘s summarizing features and functions to work for you. Number crunching is Excel’s forte, so when you’re ready to move beyond the basic summarizing aggregates, such as SUM() and AVERAGE(), you’ll find a lot of power and flexibility at your disposal. 2018 while this program might look a little different, the steps shown in this tutorial are the same. 2012 and the video tutorial for this article published Dec. Editor’s Note: This article was originally published in Sept.

How to use the quick analysis button to sum the range